TopstepX trade sync
Capture trades from connected TopstepX accounts and keep the journal current without rebuilding every session in a spreadsheet.
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Built for the Topstep workflow
Trading Journal for Topstep and Prop-Firm Futures Traders
Propfy is a trading journal for traders at Topstep, Apex, TakeProfitTrader and other futures prop firms. It combines TopstepX trade capture, account-phase tracking, risk visibility, performance review, and coaching in one prop firm trading workspace.
Eval, Express, and Results phases
Keep each prop-firm phase separate so progress, risk, and account history stay understandable across the full account lifecycle.
Per-account drawdown visibility
See each account against its own loss limits and trailing-drawdown rules instead of hiding risk inside one blended portfolio number.
Decision-based trade counts
Mirrored copy-trades count as one trading decision for behavior analytics, while real P&L remains real and is never deduplicated.
AI coaching from your data
Turn actual trade history into review prompts, behavior flags, and practical corrections for the next session.
Background account checks
Propfy can detect account lifecycle changes and keep required trader actions visible when an account disappears from the broker list.
What is the best way to journal Topstep trades?
A useful journal for Topstep traders should record every fill, group copied fills into the trading decision that created them, keep real profit and loss per account, and review each account against its own current loss limits. The review should finish with one specific correction for the next session.
A practical Topstep journaling workflow
The Trading Combine is a simulated evaluation with a Profit Target, a Consistency Target, and the Maximum Loss Limit as its central rule. A journal is most useful when it turns those rules into a repeatable review, not when it simply produces a larger list of trades. Use the workflow below for a Combine, then carry the same review habit into an Express Funded Account or a Live Funded Account.
1. Capture every fill
Use a supported TopstepX connection or a CSV import so completed entries, exits, contracts, fees, and account attribution are available for review.
2. Review decisions, not copy count
If one signal is mirrored to eight accounts, treat it as one behavioral decision while preserving the actual money result on every account.
3. Check risk per account
Compare every account with its own Maximum Loss Limit and Daily Loss Limit context instead of relying on one blended number.
4. Tag the setup and session
Record the setup, market, session, rule adherence, and emotional context that explain why the trade happened.
5. Write one correction
End the review with a concrete behavior to repeat or remove during the next trading session.
Before the session: set the context
Confirm the account you intend to trade, the phase it is in, and the current risk settings in TopstepX. Write down the session, product, planned setup, maximum size, and the condition that would make you stop. This small pre-market note makes the end-of-day review testable: you can compare the plan with what actually happened instead of reconstructing your intent from memory.
When using TopstepX copy trading, check the Lead and Follower selection before placing an order. Topstep says that copied executions can differ slightly in price and timing, and that a Lead account reaching a loss limit can stop the copier. Treat account selection and copier status as part of the trade record.
During the session: protect the floor
Review realized and unrealized P&L against the account's own Maximum Loss Limit, not against an average across accounts. Topstep describes the MLL as a real-time floor that can include unrealized P&L. If you use a Daily Loss Limit or a Personal Daily Loss Limit, record whether it was reached and what action the setting took. A forced break is still important behavioral data, even when it is not a permanent rule breach.
Keep the journal's account identity intact when fills are mirrored. One entry decision may create several fills, but each account still has its own result, risk room, and status. That separation is what lets a review answer both questions: Was the decision sound? And which account was closest to its limit?
After the session: review the decision chain
Execution
Check entries, exits, size, slippage, and whether the order matched the setup you planned.
Rule adherence
Mark the Consistency Target, loss-limit, product, and trading-hours context that mattered that day. Do not infer a rule violation from a red number alone.
Next action
Write one specific correction, such as reducing size after a copier stop or skipping a setup outside the planned session.
Why account-level journaling matters after the Combine
Completing the Combine is not the end of the review. Topstep's program moves from the Trading Combine to an Express Funded Account and then toward a Live Funded Account. Keep phase changes, resets, payouts, and account closures visible in the same history so a strong evaluation does not hide a repeatable mistake later. When a copied decision performs differently across accounts, preserve both the shared decision and the individual outcome. That is more actionable than a blended win rate.
Running several accounts on one signal? See how Propfy counts decisions, not fills. Payouts are logged from your balance, no bank connection.
Turn the review into a repeatable Topstep workflow
Propfy is built for prop-firm futures traders who need to review supported TopstepX activity, copied decisions, and account-level risk context in one place. Review current pricing and eligibility before testing the workflow against your own sessions.
Topstep rules change, so verify the current source
Propfy is independent of Topstep. Topstep remains the authority for its current program, platform, and account rules, so check the official pages before acting on any threshold. Sources were reviewed on .
Build the process that keeps accounts alive.
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